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New York University Libraries - Head, Archival Collections Management

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    Head, Archival Collections Management

New York University Libraries seeks a collaborative and knowledgeable manager to serve as the Head of Archival Collections Management (ACM), leading a unified archival technical processing unit that supports acquisition, collection management, description, and discovery needs across the NYU special collections in New York. The successful candidate will combine demonstrated technical processing and management experience with substantial knowledge of standards and practices for preserving, processing, describing, and providing access to archival collections in archival and special collections library settings.

Reporting to the Associate Dean for Knowledge Access and Resource Management Services (KARMS) and in close collaboration with the Associate Dean for Collections and Research Services, the Head of ACM is a key senior managerial position within KARMS, within the Special Collections management team, and within the Libraries’ Department Managers Group. The position provides leadership, vision, strategic direction, and expertise for a core staff of 3 FTE professionals, with additional grant-funded staff varying over time (currently 10 FTE), and 4 FTE student workers. The staff is responsible for archival accessioning, arrangement, and description; functional ownership of systems for archival collection management and discovery; and acquiring and managing contemporary born-digital archival materials. The incumbent will closely collaborate with colleagues across the Division of Libraries, especially in the Special Collections, Preservation, and Digital Library Technology Services (DLTS) departments. Librarians are expected to serve as partners in the educational mission of NYU by establishing strong relationships with faculty and students, and providing responsive and innovative information services.

For a full description of responsibilities, view the full posting at:

New York University Libraries: Libraries at York University serve the school’s 40,000 students and faculty and contain more than 5 million volumes. The Libraries supports NYU’s vision to become the first true Global Network University by collaborating and providing services to our 11 global academic centers and “portal campuses” in Abu Dhabi and Shanghai. New York University Libraries is a member of the Association of Research Libraries, the OCLC Research Library Partnership, and the HathiTrust. The Libraries participates in a variety of consortia and collaborates closely with Columbia University Libraries and the New York Public Library through the Manhattan Research Library Consortium. For the NYU Libraries Mission and Strategic Plan go to

NYU’s Division of Libraries embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity.

  • Minimum one graduate degree (master’s level or higher) required for consideration. A second graduate degree will be required to obtain tenure. One of the two graduate degrees must be an MS/MLIS from an ALA-accredited institution in library and/or information science.
  • Five to seven years increasingly responsible leadership experience in a special collections, archives, research library, or related cultural heritage setting. Preferred experience in an academic or other research library. Three to five years of supervisory experience, including supervision of student workers and professionals. Ability and willingness to mentor staff, encourage professional growth, and strengthen cross-departmental collaborations. Ability to articulate a strategic vision for specialized collections and provide leadership to achieve departmental and larger organizational goals.
  • Demonstrated proficiency in archival theory and practice, especially accessioning, processing, and description, including iterative and extensible processing strategies. Familiarity with current approaches to accessioning, processing, and description of born-digital collections. Knowledge of relevant archival and bibliographic standards and frameworks (DACS, Records in Contexts, ISAD(G), ISAAR-CPF, FRBR, RDA; EAD, EAC-CPF, BIBFRAME, MARC). Knowledge of basic preservation and conservation issues as they relate to archival collections. Knowledge of rights administration and management issues for archival collections.
  • Ability to evaluate software systems that address the needs of ACM, articulate and translate programmatic need into functional technical requirements, and advocate for appropriate information technology solutions to archival and collection management challenges. Fluency with relevant software for managing archives information and assets. Some ability to manipulate archival data through scripting, or understand when approaches for bulk, machine-based manipulation of data is appropriate, strongly preferred.
  • Experience as lead processor or supervisor on large-scale and/or complex processing projects; managing multiple processing staff; setting and meeting goals, and developing metrics to measure progress throughout a project. Experience in planning, and participation in writing successful grant proposals, in managing grant-funded projects and seeing them through to completion, and in reporting on project activities to funders, strongly preferred.
  • Experience in working with special collections funding and collection donors and in writing grant proposals strongly preferred.
  • Evidence of the ability to lead and articulate a strategic vision for the management of archival collections and to provide leadership to achieve organizational goals and priorities. Demonstrated leadership and analytical skills, creative and innovative problem-solving skills, and a strong commitment to service excellence. Evidence of success in strategic planning, introducing and managing change in complex environments, budget planning and allocation. Outstanding organizational and analytical skills to manage multiple projects in a fast-paced environment with a fluctuating workload, conflicting and competing priorities, and frequent distractions and interruptions.
  • Demonstrated ability to establish and maintain close and productive working relationships with colleagues and constituents in an environment where consultation, flexibility, collaboration, and cooperation are essential. Ability to work creatively, collaboratively, and effectively and to play a leadership role in promoting teamwork, diversity, equity, and inclusiveness within the Library.
Salary/Benefits: Faculty status, attractive benefits package including five weeks annual vacation. Salary commensurate with experience and background.

To Apply: To ensure consideration, submit your CV and letter of application, including the name, address, and telephone number of three references to: Applications will be considered until the position is filled.

EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity

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